Administrative

The Admin sub-team functions as the team's project managers. The main responsibilities of the admin team are as follows:

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• Leadership & Integration:

  • Work with the other sub-teams to develop short and long term goals for the team.

  • Maintain an intricate knowledge of the projects being pursued by the different sub-teams and how the individual projects will be integrated into the larger system upon completion.

  • Act as a facilitator of communication between project groups when one group’s design changes may impact another group.

• Funding & Finances: Reimbursements, Sponsorships, Funding

  • Pursue and secure financial resources to enable the team to develop new projects. This includes composing funding applications, preparing a report of team expenses & budget, and so on.

  • Identify and establish communication with potential sponsors, fulfill any requests they may have.

  • Keep track of team budget and ensure it is being followed properly, file reimbursements to appropriate fund sources.

• Events & Community Engagement: Internal/External Events, RoboCup Travel Plans

  • Act as the primary point of communication between the team and any external entities - this includes APSC, high-schools, sponsors, and so on.

  • Help organize team-bonding events as well as guest speakers/alumni invitations.

  • Book travel and accommodation options for RoboCup, manage team itinerary.

• Design: Social Media, Website, Newsletter, Merch

  • Coordinate with sub-team leads and create compelling graphics for print, internal communication as well as social media.

  • Improve website graphics and update information whenever needed.

  • Coordinate with the team to populate and send out biannual newsletter to alumni and sponsors, informing them about the team's progress.

Ultimately, the role of the admin team is to provide support to ensure development is carried out as efficiently as possible. The team meets weekly, with the other sub-teams to get updates from the teams on the progression of their projects and to complete any other work needed to support the team Some of these tasks may be creating travel arrangements for RoboCup, applying for team funding, or contacting sponsors. The admin also manages any external relations pertaining to the team's advancement.